Common Business Writing Mistakes
Many managers of client services complain about the poor quality of business communication among the company’s personnel. Sometimes, mistakes in written communication might turn out to be a real disaster for the company, since they influence their image. Therefore, there is always a strong need to improve employees’ writing skills. If you are wondering how to avoid mistakes in writing, this article is just for you! Check out the common mistakes that influence written communication skills:
No. 5: Errors in Grammar and Spelling
Buying software for spell-checking does not mean that your writing will be completely free from mistakes. Therefore, do not rely on online checkers so much. It’s better to browse some grammar, punctuation, and spelling rules if you have any doubts regarding proper writing. Besides, do not get discouraged if someone point outs your mistakes. It is similar to the situation when something is stuck in your teeth – it is always better if one tells you about that.
No. 4: Wordiness
Proper written communication skills are not just about correct grammar or spelling but also about being concise. Do not include unnecessary details in your writing and do not write too long sentences either. Just be as clear and concise as possible – this is one of the best tips for better writing.
No. 3: Choose the Proper Tone
If you are too annoyed or angry, do not write an overly emotional email and do not send it straightaway. Never forget that you might hurt the feelings of your recipient and you may be wrongly understood. Therefore, take some time and imagine that you are the reader of this email. So, how might you interpret it?
No. 2: Convey a Clear and Strong Message
Do not aim at sounding fancy by using numerous unnecessary adverbs and adjectives. Actually, they do not make your message stronger but only distract the reader from the main message and purpose of your writing. Before sending the email, delete unnecessary words and phrases that serve no informative purpose.
No. 1: Speak Your Message – Not Just Write It
If it is really hard to find the proper words to convey the message across – just add some vocal color, imagine how you would have spoken it in a normal conversation.
Hopefully, these tips for better writing will truly help you achieve your aim of improving business correspondence. Good luck! And remember: there is always room for improvement.